GDPR Mission Statement:
Smyle People is a trading name of Flowers Associates Ltd. It’s employees will operate with full transparency and commitment to GDPR compliance. Essentially, operating within the frameworks laid out in this document to fulfil its purpose.
That purpose being: To be absolutely clear to all who engage with us regarding what data we hold, why we hold data, how long we hold data for and what we will do with that data.
Appointed DPO: Adam Flowers
What Data We Hold:
We will hold some or all of the below data upon an agreement to engage.
Why We Hold Your Data & How We Will Use It:
Employer data will be held for the purpose of prospecting or historical referencing if the employer is a current or past client. Candidate data will be held for the purpose it was intended, which is to assist the person in finding employment either on a temporary or permanent basis. The data would have been obtained either by us finding you or you finding us. Upon permission being granted to share data with a specific employer, Smyle People / Flowers Associates will share that data with only those employers specified.
Smyle People / Flowers Associates will disclaim that those employers in receipt will themselves be GDPR compliant and delete the data once it’s purpose has been fulfilled. Candidate data will not be shared on a speculative basis without consent nor will it be shared with third party outsourced organisations. Once the candidate has found employment, a person’s data will be held for a period of 12 months from the date of registration. Flowers will continue to market job opportunities to our database of candidate data.
How Long We Will Hold Your Data:
Smyle People / Flowers Associates will hold employer (prospect and client) data indefinitely with clear opportunity for all contacts to have a route of communication to make a “Forget Me” request. This can be done through contacting askus@flowersassociates.com or af@smylepeople.co.uk
Flowers will hold candidate data for a period of 12 months. During this period, all candidates have the right to request access to, removal from our database, porting to another database or rectifying of their data we hold. This can be done through contacting askus@flowersassociates.com / af@smylepeople.co.uk
Candidates who reach 12 months will not automatically be forgotten, however, the agency will be in touch at that point to ask the question. “Do you want to remain on our database for another 12 months?” This process will be repeated accordingly until you say stop.
If the agency does not hear from a candidate either way, that candidate will be deemed forgotten and all data will be erased.
Where We Hold Your Data:
We store data utilising a GDPR compliant and secure CRM & Candidate Management system called “Recruit So Simple”. Our policy is to have all relevant and appropriate data to recruitment activities stored within Recruit So Simple.
Additional software we use includes Office365.
We will comply with legal HMRC and payroll regulations where specific payroll information and historical data will be retained through our outsourced Payroll partner.
All bank account details will be removed from both our digital banking systems upon the completion of an assignment. Our employees will not share your data through utilising the email platform within Recruit So Simple. Any other email software is forbidden.
Data Breaches
Flowers Associates Ltd Registration reference: Z1497369
We treat a data breach as a serious matter and shall conduct a full internal investigation where a data breach has occurred. Any form of data breach shall be addressed by the Flowers Associates Ltd DPO, notifying the Information Commissioners Office within 72 hours.
Cookie Policy
This site, like many others, uses small files called cookies to help customise your experience. Find out more about cookies and how you can control them.
This page contains information on what ‘cookies’ are, the cookies used by smylepeople.co.uk and how to switch cookies off in your browser, how to specifically disable third party advertising cookies, and some useful links for further reading on the subject. If it does not provide the information you were looking for, or you have any further questions about the use of cookies on smylepeople.co.uk, please contact us.
What are cookies?
‘Cookies’ are small text files that are stored by the browser (e.g. Internet Explorer or Safari) on your computer or mobile phone. They allow websites to store such things as user preferences. You can think of cookies as providing a “memory” for the website, enabling it to recognise a user and respond appropriately.
How does this site use cookies?
A visit to a page on smylepeople.co.uk may generate anonymous analytics cookies:
How do I turn cookies off?
It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website. For example, we cannot tell if you are signed in without using cookies, so you would not be able to post comments.
All modern browsers allow you to change your cookie settings. These settings will typically be found in the ‘options’ or ‘preferences’ menu of your browser. In order to understand these settings, the following links may be helpful, otherwise you should use the ‘Help’ option in your browser for more details.
Social Media
We also offer a ‘social’ widget on our web pages, where content can be shared easily on the following sites – Linkedin, Twitter and Facebook. These sites may set a cookie when you are logged into their service. Flowers Associates has no control or liability over these cookies set, so you should check the relevant third party’s cookie policy for more information.
If you would like to contact us about cookies, please email us.
Registered Office: Suite 1, Central House, Monarch Way, Loughborough, LE11 5TP